Here are five of the most popular Quickbooks payment processing tools.
How do you choose the right business software to meet your company’s needs? Invoicing, sales tracking, payment processing and reporting are required for retail or hospitality business. When choosing software for your business, it’s important to consider a tool’s user interface, cost, customer support and how it can help your company process payments more efficiently.
With QuickBooks Payments, merchants have the ability to accept credit and debit card payments using a convenient, mobile card reader. QuickBooks Payments is a time saving tool for small business owners and syncs their payment data directly into their accounting system. Merchants can then access sales data and valuable business insights in real time, allowing them to pivot and capture business opportunities as soon as they arise.
In addition to being able to accept all major credit cards, merchants can also record the cash and check payments. QuickBooks Payments also makes it easy to accept ACH bank transfers in the form of online invoice payments. There is also an app which, like the card readers themselves, is compatible with both Android and Apple devices.
- Good for professional services
- Predictable flat rate pricing
- No monthly minimums
- Poor customer service
- Slow deposit times
- Lack of customizable invoices
Cost: Monthly plans are $20 or less, with various per transaction fees depending on the type of plan you choose. Pay-as-you-go, non-monthly plans are also available.
Microsoft Dynamics 360 for Financials is a comprehensive payment processing and business management solution for small business owners. This tool allows merchants to complete their invoicing and manage contacts, invoicing, expenses tracking, and other reporting tasks. Microsoft built this platform for medium- to enterprise sized businesses.
Microsoft Dynamics is a cloud-based software platform which allows merchants to accept credit, debit, ACH, and EMV payments. This robust software also includes both CRM and ERP software functionality and is designed to be a step-up from QuickBooks without the sticker prices attached for more expensive programs.
- Sales forecasting and advanced inventory features
- Designed for larger businesses
- Confusing interface
- High cost
- Slow and buggy
- Poor customer service
Cost: Applications start at $40/month per user, and monthly plans range from $115 to $210.
Sage / Peachtree
Sage Payment Solutions is designed to meet the needs of small to medium-sized businesses. Businesses can accept cards, e-checks and mobile wallet payments.
Sage Mobile Payments offers a mobile-only account with month-to-month contracts. However, full-service merchant accounts through Sage (formerly Peachtree) still come with a lengthy, three-year contract that automatically renews for two-year periods if you don’t cancel in time. There’s also a liquidated damages early termination fee that will cost you $25 for every month remaining on your contract.
Customer reviews point to a lack of transparency, poor customer service and fees. The company does earn higher marks for its Sage Mobile Payments platform, which offers a merchant account, as opposed to the aggregated accounts offered by Square and others. Sage’s proprietary payment gateway and virtual terminal services also appear to be reliable products.
- A variety of products and services
- Mobile payments platform
- Dependable products
- Lengthy contract with automatic renewal
- Early termination fee
- Uses independent sales agents to market services
- Lack of information or pricing on the company’s website
Cost: Contact company for pricing.
NetSuite is the whole business package, designed specifically for large businesses and global enterprises that have outgrown QuickBooks Pro and have significant budgets. Pricing for NetSuite varies and is dependent on the level of customization required by the business.
Features include a customized dashboard, KPI reporting, multiple currency options and invoicing. NetSuite’s EBizCharge rolls up multiple functionality into one multi-use tool. It includes everything a merchant needs to serve their customers including the processor, payment gateway, and native integration.
- Designed for large businesses
- Robust and easy to use
- Long implementation time
- High cost
Cost: $10,000 to $1,000,000 annually
Until recently, FreshBooks was mostly an invoicing software tool. But the company is now offering double-entry accounting techniques and key accounting features such as bank reconciliation, journal entries, and reporting. These changes have helped FreshBooks join the ranks of other competitors, including QuickBooks Online.
FreshBooks is ideal for gig economy professionals, creators, and other small business owners looking for basic accounting and business management tools. The platform includes functionality that allows users to manage projects effectively, track expenses, and create invoices quickly and easily. The company gets consistent positive reviews for customer service.
Customers can submit payment direct from their invoices using most major credit cards which will be processed by one of FreshBooks payment gateway providers. With FreshBooks Payments, there are no monthly or setup fees and businesses only get charged when they make sales.
- Easy to use
- Double-entry accounting and key accounting features
- Excellent customer support
- Limited features
- Does not support multiple businesses
Cost: Pricing plans range from $15-50 per month. Payments processed through FreshBooks Payments are subject to a transaction fee. Pricing is 2.9% + $0.30 on all card transactions, with the exception of American Express, which is 3.5% + $0.30.